First Presbyterian Church of Missoula seeks a reliable and capable, part-time (25-30 hr) secretary to work closely with pastors, other staff and volunteers to support our mission to surprise Missoula with Christ’s astonishing love. Paid time off and holidays, retirement savings plan, pay in lieu of medical benefits. Please send cover letter and resume by June 26 to email: businessmgr@fpcmissoula.org or First Presbyterian Church, 235 S Fifth St W, Missoula, MT 59801.

 

POSITION DESCRIPTION

 

Title:   Church Secretary

Last Update:  June, 2020

Payroll Status:  Hourly (overtime over 40 hrs/wk)

Administratively Reports To:  Business Manager 

Schedule:  25-30 hrs per week (Tues-Fri, including 30-min unpaid lunch break)  

Benefits:  403b Savings, PTO, EML, Designated Paid Holidays

 

Position Overview:  Works closely with the pastor(s), other staff and volunteers in providing clerical support to the various ministries of the church and day-to-day office operations.

 

Essential Duties

  • Open and close the office 

  • Answer phone and greet visitors, responding to their needs either directly or by connecting them with the appropriate staff member or other resource

  • Provide clerical support to pastor(s), other staff, ministry teams, and others in the congregation as needed

  • Receive and sort mail; process bulk mailings and assist as needed with other mailings

  • Produce weekly bulletins, periodic newsletters and other publications

  • Submit event announcements to The Missoulian, including writing or editing content as needed

  • Maintain facility calendar and church event/planning calendar

  • Respond to internal and external requests for meeting/event space; administer facility use agreements with groups using church facilities; collect applicable fees; communicate set-up needs, if any, to Facility Steward

  • Respond to assistance requests from other churches, community organizations, or direct requests from callers or walk-in visitors

  • Maintain Breeze database including church directories, email address book, mailing lists and other contact data; coordinate with Clerk of Session in keeping accurate membership rolls

  • Update info on church web site as needed, including uploading weekly sermon audio files

  • Monitor and replenish office and maintenance supplies as needed

  • Troubleshoot office equipment problems or contact vendors for service calls as needed

  • Communicate information pertaining to church members (hospitalizations, newborns, etc), prayer requests, and visitor cards to the pastor(s), deacons, and/or other appropriate persons

  • Other reasonable tasks as requested

 

Qualifications

  • High school graduate or higher education

  • Prefer minimum 5 years office experience with similar responsibilities

  • Ability to perform essential duties as listed above with or without reasonable accommodation in accordance with provisions of the Americans with Disabilities Act (ADA)

  • If offered position, candidate must consent to and pass felony background screen and credit check to confirm employment.

  • Under the “religious organizations” provision of Title VII of the Civil Rights Act, First Presbyterian Church will hire with a stated preference for individuals whose views and beliefs are not in conflict with the Christian faith and the tenets of the Presbyterian Church (PC-USA).

 

Skills & Abilities

  • Strong computer proficiency, including word processing, desktop publishing and database software; knowledge of website interface/maintenance a plus

  • Publication layout/design skills (ie, ability to produce professional, appealing arrangement of written information, graphics, and white space)

  • Strong writing skills (spelling, grammar, punctuation)

  • Effective organization and prioritization of fluctuating workload

  • Confidentiality (respect for the privacy of individuals and their circumstances by not discussing info exposed to on the job beyond those who have a direct need to know)

  • Punctual, consistent, reliable

Position Description – Church Secretary

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Gifts & Characteristics

  • Wisdom & Discernment (ability to assess situations and respond appropriately)

  • Mercy (respond with compassion to those in need)

  • Serving (a desire to help, act with humility, team-mindedness)

  • Encouraging (affirming, supportive, positive)

  • Administrative (organized, thorough, detail-oriented, develops and applies systems, procedures and processes for reliable, consistent, appropriate outcomes)

 

Physical Requirements (with or without reasonable accommodation):

  • Sitting, standing, walking for minimal to moderate durations throughout the day

  • Reading, speaking, listening in the course of routine communications

  • Keyboarding (repetitive motion) throughout the day, with opportunity for breaks and/or change in activity

  • Minimal to moderate stretching, reaching

  • Minimal lifting, up to 25 lbs on occasion

Address: 235 S 5th St W | Missoula, MT 59801

Phone: 406.549.5144

Fax: 406.549.5145

Email: secretary@fpcmissoula.org

 

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© 2020 First Presbyterian Church of Missoula